Riptide Conference Meet Volunteer Signup and Order Deadlines

Hello Riptide Families,

Happy 4th of July.  Hope you are able to spend time with family and friends on this day. 

As mentioned in past emails the tri-county conference meet countdown is on. The Conference Meet will take place July 28-29. The theme this year is “Rock the Block”

All the planning and preparation will come together as Baraboo Riptide is the host of this years meet. Just like the dual meets the conference meet takes many volunteers for it to be successful.  For our new families, the conference meet brings all 8 teams (the ones we compete against in dual meets) together for one final two day meet to close out the summer swim season. The meet is held at the Baraboo Indoor Pool and the parking lot and grounds is where all the teams will call "home" for two days. It's really awesome to see all the swimmers and families converge on Baraboo for this meet. As we get closer to the actual meet I will do my best to inform our families what to expect at the conference meet.

So in preparation, below is important information regarding conference meet sign ups and approaching deadlines. Riptide only hosts the conference meet once every 8 years. As the host we want to give the other teams the best possible experience and need the help of the entire Riptide family. We ask that every family help out during this meet.

July 11 at 11:59pm Conference Apparel Order Deadline

If you have not already done so order your “Rock the Block” conference apparel by the deadline. You can order by clicking on this link http://www.simplyswimming.net/riptide

July 10 Conference raffle/silent auction item donations Deadline

During the conference meet there will be daily raffle prizes and silent auction items. If you are interested in donating items such as gift cards etc.. to the raffle/silent auction you may contact our Raffle Coordinator Katy Cater at 608-963-9537 If you would like your name printed in the conference program you must contact Katy by July 10 with your the item you would like to donate. You may still donate after July 10 but your name will not be listed in the conference program.

Conference Volunteers and Conference Food Donations

Here is where we need the help of our awesome Riptide families. There are lots of opportunities to volunteer. Our conference concessions coordinators are also asking for food donations. This is a very large swim meet. There are many areas where you can help. We encourage you to sign up to help each day and/or bring a food donation each day.  Some volunteer jobs are a bit different than what would be seen at a dual meet but many are the same. Below are the areas help is needed with a brief description.

You can sign up online or at the remaining home meets.

If you signed up to help at a swim meet your name has already been entered online

JobDescription
Admissions Tablecollect entry fees and sell conference programs and heat sheets
Clerk of Coursehelp organize swimmers for upcoming events
Concessionshelp work the concession stand. Includes grilling, food prep, servers, and cashiers. Also help maintaining hospitality rooms and water bottle cooler for timers/officials ect.
Facilities Insideincludes checking for admission wristbands, monitoring the mens & womens bathrooms and making sure spectators are viewing the meet from the proper areas.
Facilities Outsideincludes monitoring outside grounds by keeping barricades to parking lot in place, empty trash cans as needed, keeping port a potty area clean and restocking supplies if necessary, picking up trash as seen.
Meet Announcer Insideuse PA system to make event announcements inside pool area

Meet Announcer Outside

use PA system to make event announcements to outside grounds area, play background music for people outside and announce a few trivia questions.
Ribbonshelp organize place ribbons for all events
Scoring Tablehelp run scoring equipment, hand out heat winner awards, post results, collect cards from timers and officials-(meet runner)
Silent Auction and Raffle Tablemonitor silent auction items and sell raffle tickets to people on the grounds outside
Timeruse a stopwatch to time a swimmer in a specific lane

As always with many of these jobs you will be able to leave and watch your swimmer when needed.

Again you can sign up online by logging into your account at www.barabooriptide.com or at our remaining home meets.

A huge advanced thank you to all for helping. It takes many hands to run a swim meet. Thank you all for taking the time to support Riptide by helping out. It is appreciated more than words can express.

Thank you

Jason and Michele

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